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March 17 Coronavirus Update

      DATE:     March 17, 2020                 

           TO:     SCDD Staff

    FROM:     Matt Purcell, Superintendent

            RE:     COVID-19           

Our very top priority is the health and safety of the people we serve and our employees.  The Scioto County Board of DD (SCDD) also feels obligated, as a public entity, to do what we can to reduce exposure and spread of the Coronavirus (COVID-19) during this State of Emergency.  Therefore, to comply with Governor DeWine’s directives, as well as guidance from the Ohio Department of Developmental Disabilities, The Centers for Disease Control, and other top health officials, the SCDD has implemented alternative work arrangements which will promote “social distancing” while enabling us to continue to meet the needs of the people we serve and their families. 

Beginning today, Tuesday, March 17, 2020, and until otherwise directed, The Vern Riffe School (VRS) will be on “Calamity Day” status, meaning teachers are able to access their classrooms if they need to, but are not required to at this time, and will not be educating students within the building.  The School staff prepared packets and sent them home with the students on Friday, March 13. These packets will enable process of education to continue during this break.   Additionally, teachers will be in contact with families at least weekly during the closure and the school nurse will be attending to students with intense medical needs when necessary. The VRS staff has been put on notice that they will serve as “back up” providers in emergency situations if this becomes necessary. 

With the assistance of our school staff and transportation contractor’s employees, meals are being delivered to students in need throughout the time of closure.

Furthermore, the following positions have been granted permission to work remotely, if they are able to do so:  Service and Support Administrators (SSA’s), other SSA Department staff, Medicaid Services staff, and Developmental Specialists.  Due to some IT limitations, a few of these staff members will be required to work in their offices from time to time.  These limitations are being addressed and we hope to have some solutions in place very soon. 

Clerical staff has been assigned to continue their regular schedule as to be able to receive phone calls, direct phone calls, and otherwise answer incoming questions from the public and families served.  Maintenance staff will also work their regular schedule to help continue the operations in our buildings during this uncertain time.   The working arrangements for staff not mentioned above will be determined by department directors, or designees, on a case-by-case basis according to the needs of the program.

Visits to our buildings have been limited to the degree that we’re able.  We’re asking that no face-to-face meetings take place unless absolutely necessary and that non-employees refrain from entering our buildings for the time being if at all possible. 

We realize that we’re asking a lot of the people we serve and our employees, so please understand your cooperation and understanding is appreciated greatly during this unprecedented event. 

 

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